How to create/manage the vehicles

Adding vehicles is a vital step in managing your fleet effectively. This guide explains how to add, edit, and manage vehicles in the Backoffice application.

Steps to Add a Vehicle

Step 1: Access the Fleet Management Page

1. Navigate to “System → Fleet Management” in the Backoffice application (Fig. 1).
2. The page is divided into two sections:
   • Car Types List: Displays vehicle categories.
   • List of Cars: Shows all registered vehicles in your fleet.

Step 2: Add a New Vehicle

1. In the List of Cars section, click the “ADD CAR” button (Fig. 2).
2. A pop-up window will appear with fields for adding the vehicle details (Fig. 3).
3. The window is divided into two sections:
   • Basic Information: Assign the vehicle type, model, color, and plate number.
   • Advanced Information: Add document details and expiration dates.

Step 3: Configure Advanced Information

1. Select a template from the “Vehicle Category” drop-down menu (Fig. 4).
2. Click the “Load Template” button to populate the advanced information fields.
   • These fields allow you to input document details, such as insurance and licensing, along with expiration dates.
   • Special icons will appear if documents are expired or nearing expiration.

Step 4: Save the Vehicle

1. Ensure all mandatory fields (marked with a red border) are completed.
2. Click the “SAVE” button to finalize the new vehicle entry.

Step 5: Edit or Delete a Vehicle

1. Locate the vehicle in the List of Cars.
2. Use the buttons available for each vehicle to:
   • Edit: Update vehicle details, documents, or status.
   • Delete: Remove the vehicle from the system (Fig. 4).

Key Features of Vehicle Management

• Basic and Advanced Details: Customize vehicle entries with detailed information, including documents and expiration alerts.
• Template-Based Configuration: Use templates to streamline advanced information inputs.
• Centralized Control: Manage all fleet vehicles from a single interface.

Figures and Illustrations

• Fig. 1: Accessing the Fleet Management option in the System menu.
• Fig. 2: Adding a new vehicle via the “ADD CAR” button.
• Fig. 3: Completing basic and advanced information fields in the vehicle input window.
• Fig. 4: Editing or deleting vehicles from the List of Cars.